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This information is relevant to organisations funded through the Arts Organisations Investment Program (AOIP) and includes Organisation Output category definitions.
Outputs are specific measurable things generated by your activities.
All organisations are required to provide anticipated Organisation Outputs for the first year of funding in the application stage.
At the assessment stage, the outputs provide an indication of the level of activity that will be delivered by an organisation.
At the contracting stage, applicants will be required to report against the agreed outputs.
All organisations are different, and some categories/outputs may not apply to you. You only need to provide outputs for the categories and items relevant to your activities.
A priority has been to include activity outputs that have been collected for a number of years, the Australia Council's activity reporting requirement, and those that align to the new government priority areas for data collection, as identified through the AOIP Outcome Framework .
Notes and ExamplesBecause the Organisation Output categories capture specific information about different aspects of the work, some of the work done by your organisation may need to be included in multiple Organisation Output categories.
For example, a new theatre production that was created by your organisation over two separate creative developments, had one season in Perth (10 performances from which box office takings were collected) and one regional tour (15 performances that received presentation fees rather than box office takings), would result in the following target outputs:
It is important that you refer to the Organisation Output definitions as you enter your figures. Hover your mouse over the help icon next to each category for definitions and specific points to consider for each item.
A full list of the Organisation Output definitions is also provided below.
Note: the accurate capture of Organistaion Outputs ensures that the data can be used for industry advocacy and benchmarking on a state, national and international level.If you require further advice or assistance with the Organisation Outputs please contact the culture and the arts grants officers.
Use the Notes next to each item to add explanations or additional information where relevant. It is recommended that you add a date each time you update or add comments to a note so that it's clear which reporting period the comments relate to.
The Notes field has a limit of 1000 characters including spaces. If you copy and paste information into the Notes field, ensure you clear all formatting first and ensure you do not paste more than 1000 characters.
You can use the Additional Notes field to include information relevant to the overall Organisation Outputs.
Save Your DataEnsure the details you enter are saved by using the Save buttons. It is recommended that you save the details entered every 10 to 15 minutes to ensure your data is not lost through system timeout or internet connection issues.
Technical SupportContact Online Grant Support if you require further assistance.
Organisation Output Definitions
01. Creative Development:Provide the number of discrete creative developments, which may include showing of work in progress, but not presentation of completed work.
02. West Australian Aboriginal New Works:Provide the number of presentations of new WA work developed by West Australian Aboriginal artists and / or creatives (original WA content, both world and Australian premiere, including online works). Note that live productions, recordings or broadcasts presented within a continuous time frame, regardless of the number of performances and locations, are considered to be one work. For example, a tour of five venues over four weeks, with six performances in each venue, is one work. A subsequent further tour six months later is a second work. A live production, recording or broadcast containing a number of shorter works is considered to be one work. For example, a single concert performance of five short pieces is one work, and a recording is a single work, regardless of the number of tracks.
03. West Australian all other New Works:Provide the number of presentations of new WA work other than work developed by West Australian Aboriginal artists and / or creatives (original WA content, both world and Australian premiere, including online works). Note that live productions, recordings or broadcasts presented within a continuous time frame, regardless of the number of performances and locations, are considered to be one work. For example, a tour of five venues over four weeks, with six performances in each venue, is one work. A subsequent further tour six months later is a second work. A live production, recording or broadcast containing a number of shorter works is considered to be one work. For example, a single concert performance of five short pieces is one work, and a recording is a single work, regardless of the number of tracks.
04. Existing West Australian Works:Provide the number of presentations of already existing WA work. Note that live productions, recordings or broadcasts presented within a continuous time frame, regardless of the number of performances and locations, are considered to be one work. For example, a tour of five venues over four weeks, with six performances in each venue, is one work. A subsequent further tour six months later is a second work. A live production, recording or broadcast containing a number of shorter works is considered to be one work. For example, a single concert performance of five short pieces is one work, and a recording is a single work, regardless of the number of tracks.
05. Australian Work (excluding WA work):Provide the number of presentations of Australian work (excluding WA work). Note that live productions, recordings or broadcasts presented within a continuous time frame, regardless of the number of performances and locations, are considered to be one work. For example, a tour of five venues over four weeks, with six performances in each venue, is one work. A subsequent further tour six months later is a second work. A live production, recording or broadcast containing a number of shorter works is considered to be one work. For example, a single concert performance of five short pieces is one work, and a recording is a single work, regardless of the number of tracks.
06. International Work (excluding Australian work):Provide the number of presentations of international work. Note that live productions, recordings or broadcasts presented within a continuous time frame, regardless of the number of performances and locations, are considered to be one work. For example, a tour of five venues over four weeks, with six performances in each venue, is one work. A subsequent further tour six months later is a second work. A live production, recording or broadcast containing a number of shorter works is considered to be one work. For example, a single concert performance of five short pieces is one work, and a recording is a single work, regardless of the number of tracks.
07. Self-entrepreneured Shows:Provide the total number of shows from which your organisation receives part of or total box office takings and bears the associated risks. Note that the number of performances of each show should not be recorded here.
08. Contract-fee Shows:Provide the total number of shows your organisation receives a fee to produce / present and receives no box office takings. Note that the number of performances of each show should not be recorded here.
09. Co-production Shows:Provide the total number of shows involving two or more companies investing in the creation and / or presentation of a production where at least one of the companies has an investment in both the creation and presentation. Note that the number of performances of each show should not be recorded here.
10. Outside Hire Shows:Provide the total number of shows that are commercial hires of a venue (as opposed to Self-entrepreneured shows). This will only relate to performing arts centres / venues. The number of performances of each show should not be recorded here.
11. Self-curated Exhibitions:Provide the number of exhibitions that your organisation has developed and conducted bearing most of the risks. Note that the number of works exhibited in each exhibition is not counted. Displays of permanent collections should not be included unless relating to specific works being curated/presented as special exhibitions.
12. Other Exhibitions:Provide the number of exhibitions that are not curated or initiated by your organisation, where most of the risk is borne by another party, such as where you are paid a fee for specific services relating to an exhibition, or where an exhibition is held in partnership with others. Note that the number of works exhibited in each exhibition is not counted.
13. Publications:Provide the number of books, journal editions, arts magazines, literary publications, one-off publications (like major catalogues). Each book or journal edition counts as one publication regardless of how many short works are included within it. In the case of serial publications, each issue is considered one publication. Industry or sector newsletters can be included but annual reports, exhibition or theatre programs and membership newsletters which are not generally available to the public cannot.
14. Recordings:Provide the number of audio or audio / visual recordings facilitated by your organisation that are made in a format that can be played back, streamed or reproduced, i.e. an album, an EP (extended play), a podcast, or a video.
15. Screenings:Provide the number of screenings (of films or other media) organised by your organisation.
16. Seminars and Conferences:Provide the number of public lectures, seminars and conferences organised by your organisation.
17. Research and Development Activities:Provide the number of activities your organisation undertakes to systematically research, test, and develop new products, services or ways of working, other than activities classified as creative developments (see 1.01).
18. Workshops (not in schools):Provide the number of courses and workshops that are delivered outside of a school context. Each session counts as one workshop. For example, two different professional learning workshops delivered on the same day will count as two workshops.
19. School Program Activities:Provide the number of courses and workshops that are delivered to schools. Each session counts as one activity. For example, an artist attending three different classrooms would count as three activities.
20. Self-defined Activities:Provide the number of any other presentation activities here and use the notes section to describe the nature of these activities.
21. Activities targeted specifically to improve mental health and wellbeing of all participants:Provide the number of activities that are designed, targeted and delivered explicitly to improve the mental health and wellbeing of participants. Mental health is a state of well-being in which an individual realises their own potential, can cope with the normal stresses of life, can work productively and fruitfully, and is able to make a contribution to their community.
22. Activities Targeting Specific Demographics:Provide the number of activities that are designed, targeted and delivered explicitly for people who belong to the specific demographic groups listed.
23. Activities undertaken in partnership / collaboration with other organisations:Provide the number of activities undertaken through a coordinated collaboration between two or more parties to achieve a common goal, mutual benefit, and / or through a sharing of knowledge and resources.
24. Activities undertaken with enhanced accessibility:Provide the number of activities undertaken that have the specific accessibility features listed.
25. Performances:Provide the total number of performances here. This should include each instance that the show or work is performed.
26. Exhibition Days - Self-curated:Provide the total number of self-curated exhibition days by totalling the days that each self-curated exhibition is open.
27. Exhibition Days - Other Exhibitions:Provide the total number of other exhibition days by totalling the days that each exhibition that is not self-curated is open.
28. Publication Sales:Provide the number of non-digital and digital publications sold.
29. Free Publications:Provide the number of non-digital and digital publications given away for promotional purposes or accessed at no cost, including streaming and downloading. Note that this should not include free programs or information sheets but should include catalogues or other publications that would normally be sold.
30. Publication Lending:Provide the number of times publications are borrowed from public and educational lending libraries.
31. Publications with Enhanced Accessibility:Provide the number of publications released that have the specific accessibility features listed.
32. Recording Sales:Provide the number of sales of any audio or audio/visual recordings facilitated by your organisation that are made in a format that can be played back, streamed or reproduced.
33. Other Works / Products Sales:Provide the number of sales of any works or products, other than recordings, that are outputs of your organisation. Do not include ticket sales.
34. Inbound Tours:Provide the number of tours that your organisation is hosting or that are coming to your venue.
35. Outbound Tours:Provide the number of tours that your organisation is delivering.
36. Festivals:Provide the number of festivals that your organisation delivers.
37. Total Artists Engaged, Supported or Represented:Provide the total number of artists engaged, supported or represented including those paid and unpaid.
38. Artists engaged, Supported or Represented from Specific Demographics:Provide the number of artists engaged, supported or represented from the specific demographic groups listed. This should include both paid and unpaid involvement.
39. Total Services Delivered:Provide the total number of services delivered by your organisation. This can include provision of advice, auspicing, commercial presentation, provision of infrastructure and/or resources, sector development events, publications and workshops, research and evaluations.
40. Services Targeting Specific Demographics:Provide the number of services provided to people who belong to the specific demographic groups listed. This can include provision of advice, auspicing, commercial presentation, provision of infrastructure and / or resources, sector development events, publications and workshops, research and evaluations.
41. Paid Attendance - Self-entrepreneured:Provide the number of tickets sold to self-entrepreneured activities including those purchased through subscriptions.
42. Paid Attendance - Contract Fee:Provide the number of tickets sold to contract-fee activities including those purchased through subscriptions.
43. Unpaid Attendance at Ticketed Activities:Provide the number of complimentary and free tickets used at activities where entrance is by ticket or fee.
44. Unpaid Attendance at Non-ticketed Activities:Provide an estimate of attendances at activities where entrance is free to all.
45. Participants Who Pay a Fee:Provide the number people who pay to attend or participate in seminars, conferences, workshops, masterclasses, projects or other activities (where the intention of the activity is the development of skills for participants and / or collaboration between artists and participants in a creative process). To calculate the number of participants, multiply the number of sessions by the number of participants in each session. For example, if your organisation runs a series of ten workshops with the same five people in attendance at all sessions, then the total number of participants is considered to be fifty.
46. Participants Who Don't Pay a Fee:Provide the number people who attend or participate in seminars, conferences, workshops, masterclasses, projects or other activities (where the intention of the activity is the development of skills for participants and / or collaboration between artists and participants in a creative process) at no cost. To calculate the number of participants, multiply the number of sessions by the number of participants in each session. For example, if your organisation runs a series of ten workshops with the same five people in attendance at all sessions, then the total number of participants is considered to be fifty.
47. Non-artists Supported or Represented:Provide the number of people (other than professional artists) supported by the services of your organisation.
48. Financial Members:Provide the number of members who pay a fee to join and/or an annual renewal fee. This can include friends of your organisation.
49. Non-financial Members:Provide the number of non-paying members including corporate, associate, life and honorary members.
50. Digital Audience:Provide the total digital audience numbers, including newsletter subscribers, page views, followers, content views, and / or other.
51. Creative Employees FTE:Provide the FTE (Full Time Equivalent) for all creative employees. Each full-time employee is counted as 1.0 FTE. In order to work out the FTE worked by part-time staff you will need to work out the hours worked by part-time employees as a portion of a full-time employee's hours. For example, if two part-time staff each work one day per week every week of the year then that equates to 0.4 FTE in total, since one full-time employee working five days a week is 1.0 FTE. In order to work out the FTE worked by casual staff you can use the total weeks worked as a portion of the full year. For example, if you employ one casual employee for 13 weeks then that is 0.25 FTE, as 13 weeks is a quarter of a year.
52. Arts Support Employees FTE:Provide the FTE (Full Time Equivalent) for all arts support employees. Each full-time employee is counted as 1.0 FTE. In order to work out the FTE worked by part-time staff you will need to work out the hours worked by part-time employees as a portion of a full-time employee's hours. For example, if two part-time staff each work one day per week every week of the year then that equates to 0.4 FTE in total, since one full-time employee working five days a week is 1.0 FTE. In order to work out the FTE worked by casual staff you can use the total weeks worked as a portion of the full year. For example, if you employ one casual employee for 13 weeks then that is 0.25 FTE, as 13 weeks is a quarter of a year.
53. Creative Employees Head Count:Provide the total number of creative employees.
54. Arts Support Employees Head Count:Provide the total number of arts support employees.
55. Employee Head Count Demographics:Provide the total number of employees belonging to targeted demographic groups.
56. Volunteers Head Count:Provide the total number of volunteers engaged.
57. Estimated Volunteer Hours:Provide the estimated number of hours worked by volunteers in total.
58. Board Members Head Count:Provide the number of board members.
59. Board Member Demographics:Provide the number of board members belonging to the specific demographic groups listed.
60. Professional / Skill Development Demographics:Provide the number of people engaged in professional and / or skills development who belong to the specific demographic groups listed.
Specific Demographic Definitions
People who reside in outer-metropolitan locations of PerthPeople with lived experience of mental health issues can identify either as someone who has lived, or living, with a mental health issue that interferes with the person’s cognitive, emotional or social abilities as a family member and/or carer who has experience in supporting a person who has lived, or living, with a mental health issue. See WA Mental Health Commission for more info: https://www.mhc.wa.gov.au/your-health-and-wellbeing/about-mental-health-issues/
